If you’re interested in our governing principles and regulations, a copy of our rule book can be obtained from the Club.

Introduction and Contact

• King Street Progressive Club & Institute (‘the Club’) is a data controller and processor and, as such, is committed to protecting your personal data and respecting your privacy
• For the purpose of the GDPR, the contact person is the Club Secretary (kingstreetclub@aol.com).
• This Privacy Notice may be updated from time to time and should be checked regularly for any changes

Why the Club is providing this notice to you

The Club holds certain information (personal data) about you which is required to operate the Club as an unincorporated association and as an organisation belonging to its members. The Club is required by law to give you certain information about your personal data, how the Club uses it and what safeguards are in place to ensure it is protected. This notice gives you that information.

Personal data held by the Club will be:

• Used lawfully, fairly and in a transparent way
• Collected only for valid purposes that the Club has clearly explained to you and not used in any way that is incompatible with those purposes
• Relevant and limited only to those purposes
• Accurate and kept up to date
• Retained for only as long as is necessary for those purposes
• Kept securely.

Why the Club needs the information – contractual

The Club needs to collect personal information in order to manage your membership and will use it:

• To provide you with core membership services including information about Club meetings and events.
• To send you communications by e-mail or post in relation to the above 

Why the Club needs the information – legitimate interests

The Club may use your personal information for legitimate interests including:

• To promote the Club and its activities by sending information about Club events including booking
• To communicate with you regarding queries, complaints or allegations in relation to the Club and its Rules. The Club will use your personal information to follow up or investigate these queries, complaints or allegations and to take appropriate action

In connection with the above, you have the right to object to your personal information being used in this way. If the Club agrees with your objection, this may affect its ability to provide you with the benefits or requirements of you as a member or volunteer.

Why the Club needs your personal information – other purposes

The Club may need to use your personal information for other purposes. In this case, it will provide you, in advance, with an additional privacy policy on how it will use your personal information.

What data the Club needs and where it is obtained

The types of data about you which the Club holds and processes include:

• Contact details - name, date of birth, address,
• Membership category
• Relevant correspondence and documents relating to your membership of, or duties with, the Club and your interest and participation in its activities

The personal data held is all obtained directly from you, through the Club’s website or by means of completed forms.

Those that the Club may share this data with

From time to time, the Club may share your personal data with those who carry out services that help the Club carry out its duties and obligations in relation to the Club. These include:

• Legal advisers
• Independent accountants
• Supplier of IT services in relation to membership systems

Those referred to above will not share this data with other persons or organisations. They agree to implement reasonable contractual and technical protection, to keep your data confidential, not to sell your personal data to third parties and to not disclose your personal data to third parties except as may be required by law, as permitted by the Club, or as stated in this Privacy Policy.

The Club does not carry out any automated processing for marketing purposes using your personal data and, although it will use your data to inform you of Club activities and events, it will not share your personal data with anyone else for marketing purposes.

How the Club protects your personal information

Your personal information is stored on the Club’s computer and access to this is password protected.

How long the Club keeps your data

The Club will keep your personal data only for as long as it is needed in order to fulfil the purposes for which it was collected and for so long afterwards as the Club considers it may be required to deal with any questions or complaints that may be received about the administration of the Club, unless the law requires us to keep it for a longer period.

Your Rights

You have a right of access and a right to obtain a copy of the personal data that the Club holds about you. You also have a right to ask for correction of personal data if there are any errors or if the data is out of date.

In some circumstances, you may also have a right to ask the Club to restrict the processing of your personal data, to object to processing or to transfer or erase your personal data.

If you wish to exercise any of these rights, please write to the Club Secretary. You also have the right to lodge a complaint in relation to this privacy notice or the Club’s processing activities with the Information Commissioner’s Office (www.ico.org.uk).

Update

The Club may update this Notice from time to time. It will inform you of the changes and the date on which the changes take effect.

January 2023